Executive Personal Assistant

Office Administration

No two days as the Executive Assistant are alike, with each day bringing new challenges and tasks. You’ll typically start your day with a check-in with the CEO to review his daily schedule and to discuss any tasks or upcoming projects. You will help him prioritize his appointments, monitor and respond to his correspondence, and help him prepare for meetings. Depending on his requirements, your day may have you researching and booking an upcoming trip, visiting his home to meet with tradespeople, running personal errands for him and his family, or organizing a party or event.

You are a energetic, professional, discreet, and self-motivated individual who can anticipate and prioritize obstacles before they arise.


Earls Kitchen + Bar is a family-run business, launched by father and son, Leroy Earl “Bus” Fuller and Stanley Earl Fuller in the early ‘80s and is also one of North America’s most successful independent restaurant groups. There are about 7,000 employees at 69 locations from Vancouver to Miami. Earls started with a simple idea: a laid-back burger and beer joint. Earls' early success was based on innovation, the best ingredients and great service.

While keeping these core values, Earls has become a trend setting high end restaurant group known for ‘unchaining the chain’ with customized new build locations, and innovative improvements to existing restaurants. We are a force to be reckoned with in the restaurant industry where employees and partners feel a strong sense of pride representing the Earls brand.

  • Competitive base salary
  • Comprehensive health care benefits (including a healthy lifestyle spending account)
  • Earls 50% discount card for food and drinks at all Earls Kitchen + Bar and JOEY Restaurants locations
  • Leadership programs with career development and opportunity for advancement
  • Awards and recognition
  • Team building events
  • 60% personal assistant, 40% executive assistant
  • Provide confidential executive assistant support to the CEO and his family.
  • Review, filter, and prioritize the CEO’s email inbox, phone calls, and personal correspondence.
  • Manage CEO’s business and personal calendar.
  • Compile documents for meetings including agenda, supporting materials, and presentations.
  • Arrange complex travel plans, itineraries, and logistics for the CEO and his family.
  • Prepare and distribute confidential correspondence.
  • Assist the CEO with completing business and personal expense reports, setting project budgets, and maintaining an organized filing system of paper and electronic documents.
  • Tending to personal errands on behalf of the CEO, including handling of personal assets in BC and the US.
  • Proactively following through on projects to successful completion, often with deadline pressures.
  • Provide reception lunch coverage 2 to 3 times a week.
  • Minimum 3 years experience in Executive Assistant, Office Manager or related role, reporting directly to senior management.
  • Proficiency skills in Google applications, Microsoft Office, Word, Excel, and PowerPoint.
  • Excellent travel management skills.
  • Excellent communication, customer service, and organizational skills.
  • Strong project management and problem-solving skills, with impeccable multi-tasking abilities, and strong attention to detail.
  • Flexible with a willingness to work outside of core hours, when necessary.
  • Able to observe and maintain the utmost confidentiality.
  • A sense of humour.
  • Experience working as a property manager, or with property management, would be an asset.
  • A serious passion for food - we like to eat around here (sometimes wine is involved).
  • Open to personal development and growth.
  • The drive to succeed and the passion be a part of Earls growth.
  • Big team player – able to be both a leader and also support those around them.

Be sure to include the job title in the subject line. We look forward to hearing from you.

Earls is an equal opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome.

All employment decisions inclusive of recruiting, hiring, compensation, promotions and terminations are based on qualifications, competencies and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.

How to Apply

Send your resume and cover letter to opportunities@earls.ca

Tips & Reading

Earls Experience